Sandown, Gauteng
Job details
Job Type
Full-time
Full Job Description
JOB PURPOSE
Responsible for supplying administrative help to the group to make certain green going for walks of the workplace.
To help the group thru making plans and coordination of facts to optimize workflow methods withinside the group.
To be the factor of reference for all queries, requests, or troubles and be a necessary part of the unit.
Reporting Relationship
The Administrator will file to the Manager: Valuations
Keep a suitable file and often file on expenditures.
Actual vs Budget tracking and reporting
Provide well-known management paintings consisting of typing, reviews, presentation slides, scheduling appointments, arranging conferences, and collating minutes,
Assist as required with the above offerings for the duration of the Technical Services Valuations Department,
Ensure filling gadget is in the region and up to date (consisting of Docupedia) to keep expertise withinside the group.
Reports - help with compilation, distribution, and acquiring signatures for reviews whilst group member isn't to be had to do so.
Maintain an up-to-date touch listing for the department.
Attend to the SBU requests for patron allocation, inside the TSV department.
Maintain due diligence scheduling and help Manager to allocate new due diligence requests withinside the TSV group.
Maintain IFRS pipeline and help supervisor allocate IFRS paintings inside TSV Team
Monitor the timing of due diligence undertakings to flag the want for TSV follow-up with customers.
Timeously request and keep files of rankings from SBUs and different inner customers for the Technical Services department.
Support the group with SAP tour bookings, claims, and unit expenditure.
Ensure that documents are recorded efficaciously on H pressure.
Coordination of the asset tagging processing among outside and inner stakeholders.
Record retaining and Reporting of belongings tagged and to be tagged.
Verify facts obtained from the inner patron inside three days.
Clarify and request extra required facts within three days
Produce and difficulty RFQ to outside consultants
Send Instruction to the chosen outside representative upon receipt of reaction to RFQ
Closeout file paintings training despatched to valuer upon receipt of facts from consultants.
Process Invoices within 1 week of receipt of signed near-out file & invoice.
Procurement Process (RFQ) PEM, Land Building, and different Adhoc tenders
Confirm valuations want with the aid of using liaising with CSG primarily based totally on SAP statistics
Analyzing collateral statistics contemplating the collateral prioritization standards and crucial transport dates
Prepare and post RFQ to Procurement
Extract up-to-date statistics from SAP for pipeline renovation purposes
Request facts to decide adequacy for asked purpose
Log transaction and allocate the desired FAV sources upon receipt of required facts
Monitor and keep the fame of the pipeline
Timeously request and keep files of rankings from SBUs and different inner customers for the Technical Services department.
Data Analysis for reporting
Collateral Register: valuation statistics Management
Timeously seize valuation statistics on SAP.
Ensure Sign off with the aid of using valuers of statistics captured on SAP
Data Analysis for reporting
Provide expert administrative help to the group,
Provide green customer support to each inner and outside customers
Manage very own improvement to decorate very own competencies
Participate in expertise sharing withinside the group, consisting of ESRR tendencies and due diligence time requirements, instructions learned,
2 to five years of validated Administration experience.
The following laptop capabilities and expertise in workplace software program applications are essential:
Knowledge of SAP can be a delivered advantage
Organized and persistent, with pressure and resolution to acquire goals.
Effective, flexible, and action-oriented.
Administration and cellphone capabilities
Planning and establishing capabilities
Attention to detail
Ability to liaise and interact with each inner and outside customers
Computer proficiency
Time control capabilities
BEHAVIOURAL COMPETENCIES
Interpersonal capabilities
Good ethics, integrity, and excessive stage of professionalism
Confidentiality due to the character of the paintings
Communication capabilities (each written and verbal)
Ability to multi-venture and thrive below paintings pressure
